Grading
Lewis University determines a student’s academic standing according to the grade point system. Grades and quality points awarded are listed below.
Grade Point Average
The Grade Point Average (GPA) is determined by dividing the total number of earned quality points by the total number of credit hours a student has attempted. The grades of “P,” “AU,” “N,” “I,” and “W” do not enter into the calculation of the GPA. The grade of “F” earned in a pass/fail course is included in the calculation of the GPA. Grades earned at other colleges or universities are not included in calculating the GPA.
The term grade point average represents the average of grades for only one term. The cumulative grade point average represents the average of grades for all courses taken at St. Augustine College.
GPA
| Calculation | Grade | Meaning | Quality Points |
|---|---|---|---|
| Counted in GPA | A | Outstanding | 4.0 per credit hour |
| A- | 3.7 per credit hour | ||
| B+ | Good | 3.3 per credit hour | |
| B | 3.0 per credit hour | ||
| B- | 2.7 per credit hour | ||
| C+ | Satisfactory | 2.3 per credit hour | |
| C | 2.0 per credit hour | ||
| C- | Passing | 1.7 per credit hour | |
| D+ | 1.3 per credit hour | ||
| D | 1.0 per credit hour | ||
| D- | 0.7 per credit hour | ||
| F | Failing | 0.0 per credit hour | |
| IF | Incomplete to Failing | 0.0 per credit hour | |
| Not Counted in GPA | P | Passing | |
| W | Withdrew | ||
| TR | Transfer Credit Accepted | ||
| AU | Audit | ||
| N | No Grade was Reported | ||
| SP | Satisfactory Progress | ||
| I | Incomplete |
Dean’s List
Every semester, the Colleges publish a Dean’s List of Honor Students. To be eligible, a student must have completed at least 12 hours during the semester, with a grade point average of at least 3.5 and with no “D” or “F” grades. A grade of Incomplete (I) will cause a student’s name to be omitted from the Dean’s List. Credit hours taken on a pass/fail basis are not included among the 12 hours needed to be eligible for the Dean’s List of Honor Students.
Incomplete Grade
In certain circumstances, if a student who has satisfactorily completed the majority of the requirements of a course is unable to complete that course because of documented compelling circumstances, they may request that the instructor award a grade of "Incomplete." It is up to the instructor to accept or deny the request based on the student's progress in the course and the seriousness of the circumstances which prevent the student from completing the course. The assignment of an “Incomplete” grade is initiated by the student. In rare or unusual circumstances where a student is incapacitated or otherwise unable to request the “Incomplete” on their own behalf, an instructor may initiate the “Incomplete” process on behalf of the student, if all the following conditions are met.
A student may request a grade of Incomplete under the following circumstances:
- The student is PASSING the course at the time of the request. OR the student has the ability to pass the course, assuming completion of the coursework
- The request is made AFTER the withdrawal date but ON or BEFORE the course end date.
NOTE: In some cases, the student may be required to provide documentation of the compelling circumstances that will prevent them from completing the course before the end of the grading period for the term.
For the purpose of satisfying the Incomplete the student should not re-register for the same course in a subsequent term.
Restrictions on awarding an Incomplete grade:
- Requesting an incomplete grade during the semester in which the student intends to graduate may require the student to defer their graduation date.
- Incomplete grades may not be permitted for students who already have an unresolved Incomplete grade for a prior semester.
- Multiple incompletes can be granted in the same semester.
For a grade of Incomplete to be recorded, the student and the instructor must complete and sign an Incomplete Grade Form, which outlines the specific requirements that must be completed by the student. The form must be signed by the Department Chair and submitted to the Dean’s Office before the last day to enter grades for the term in which the Incomplete is requested. [In the case of a "UNIV" course, the form will be submitted to the Vice Provost for Undergraduate Academic Affairs and Dean of General Education instead of the College Dean.]
The Resolution of an Incomplete Grade:
- To earn credit for the course, the student must successfully complete all requirements within the course, as specified by the instructor in the Incomplete Grade Form.
- Once the instructor certifies satisfactory completion of requirements, they must submit a Change of Grade Form for the student.
- For incomplete grades earned in the Fall semester or any portions thereof, the latest date for submission of the grade change by the instructor will be the following March 1st. For Spring semesters or any portions thereof, the latest date for submission of the grade change by the instructor will be the following July 1st. For Summer term or any portions thereof, the latest date for submission of the grade change by the instructor will be the following October 15th.
- Failure to meet the stated deadline or obtain an official renewal of the incomplete grade will result in an automatic grade change from "I" to "IF," with zero credit granted for the course.
- Before the stated deadline, the student may request an extension of the incomplete grade. Official extension of an incomplete grade may be granted only once and requires permission of the course instructor and approval of the Chair of the Department and Dean of the College that offers the course. [In the case of a "UNIV" course, approval of the Vice Provost for Undergraduate Academic Affairs and Dean of General Education is required in lieu if the College Dean approval.]
Change of Grade
The only reason for which a change of grade may be requested is an error in the original recording of the grade. A grade change must be made in the first six weeks of the semester after the course was taken. A change of grade will not affect the status of a student dismissed for academic deficiency, unless the error is brought to the attention of the Faculty Academic Appeals Committee at the time the dismissal hearing is held.
A grade change is typically initiated by the instructor and requires the appropriate dean's approval.
Students are obliged to check their grade reports and consult with their instructors if there is a question of error. To appeal a grade, see the Grade Appeal Process.
Repeated Courses
Any course taken at the University may be repeated for a higher grade, except those restricted by a major department or a college. Both courses and grades will appear on the permanent record, but only the highest grade and its corresponding hours attempted, hours earned, and quality points will be honored. Credit will be given only once for the course.
Additional Information for Nursing Students
Students who earn a grade of “D” or “W” in any required nursing course at any level must repeat that course prior to moving to another level of nursing coursework. Students who earn a grade of “F” in any required nursing course at any level will be dismissed from the College of Nursing and Health Sciences. Students who earn two “D” grades or receive two “W” grades in required nursing courses (two “D” or “W” grades in one course, or one “D” or “W” grade in each of two courses) will be dismissed from the College of Nursing and Health Sciences. Students must receive a grade of “C” in required science courses to progress to the next semester in the program. Students who receive only one failing grade in a science (C-, D, F, or W), will be allowed to repeat that course once. Science theory and science labs are counted as separate classes. Upon a second failed science, or if the student fails or withdraws from both theory and lab during the semester, the student will be notified that he/she has been academically dismissed from the nursing major. A student may repeat a required general education support course in which he/she earns a “C-”, “D”, “F”, or “W” only once and if the student does not earn a minimum of a “C” on the second attempt he/she will be academically dismissed from the nursing major. Dismissal from the College of Nursing and Health Sciences does not necessarily result in dismissal from the University.
Grade Report
Grade reports may be obtained online at mylewis.lewisu.edu. Students with special requests may contact the Office of the Registrar for assistance after grades have been posted.
Official Transcript
The transcript is the academic record of the student. It contains all programs of study, degrees earned, courses taken at Lewis University and the corresponding grades, credits attempted, credits earned, and quality points, as well as the grade point average. Approved transfer credits are also on the transcript with only the course title and credits earned listed. The transcript is updated after each semester after grades are posted to include coursework for that semester. The Office of the Registrar safeguards the transcript. The University adheres to the Family Educational Rights and Privacy Act of 1974, as amended, with regard to information contained on the student transcript. Students may review their unofficial transcripts through MyLewis. An official transcript of a student’s academic record will be issued at his/her/their request and sent to other educational institutions or prospective employers. Official copies are available, for a fee, by placing an order through our partner, Parchment.
Transcripts from Other Institutions
Student transcripts from previously-attended institutions that were provided for admission consideration become the property of Lewis University and are considered official only at the time of receipt. Lewis University does not provide copies of transcripts from other institutions (nor allow to be copied) that are part of a student's education record. In order to obtain accurate up-to-date information and assure that no protocol of the issuing institution is circumvented, a student must contact the originating school for a copy of that transcript.
Class Standing
Class standing is determined according to the number of credit hours earned:
| Credit Hours | Class Standing |
|---|---|
| 0-29.99 | First-Year |
| 30-59.99 | Sophomore |
| 60-89.99 | Junior |
| 90 and above | Senior |